What is asset information management and why does it matter for operations?

Asset information management is the structured approach to capturing, maintaining, and making accessible the technical data that describes your physical assets. It matters for operations because decisions about maintenance, safety, compliance, and investment all depend on the quality of that underlying information. Poor asset data doesn't just slow down information management; it creates real operational and financial risk.

How is AIM different from a CMMS or EAM system?

A CMMS or EAM system is a tool for managing maintenance activities and workflows. Asset information management is about the quality, structure, and governance of the underlying data that feeds those systems, and all other systems and teams that rely on asset information. AIM is the layer that transforms your ERP/EAM from an expensive empty container into delivering its intended value.

What does outsourced asset information management look like in practice?

Etteplan AIM is a long-term partnership. We take operational leadership of your asset information function: establishing the processes, driving continuous improvement, and ensuring all knowledge is captured in an information model that stays yours. Your data always remains yours. What you gain is a single point of accountability and reliable access to the right information, without building an in-house capability.

At what point in the asset lifecycle does Etteplan AIM get involved?

We can step in at any point, from capital project and commissioning through to full operational and decommissioning phase. The earlier we're involved, the more effectively we can establish a clean information baseline while setting up a scalable information model that serves you through the life of the asset. But we regularly help organizations that are further along and need to bring order to existing data.

How does Etteplan's engineering background make a difference in AIM?

Most AIM providers focus on the information itself: how to structure and store it. Etteplan brings engineering expertise to that work, which means we understand the operational and technical context behind the data. The result is information that is not just accurate, but genuinely interoperable; usable across the systems, teams, and decisions that depend on it.

Which industries benefit most from structured asset information management?

Any industry where physical assets are central to operations: Energy & Utilities Airports & Harbors Mining Pulp & Paper Food & Beverage Marine Defence Process Industries Water & Waste The common factor is that downtime, compliance risk, or safety incidents have significant consequences, making reliable asset information a business-critical requirement rather than a nice-to-have.

How does Etteplan AIM align with ISO 55000?

ISO 55000 sets the international standard for asset management, including requirements for information management as a supporting capability. Etteplan AIM is structured around ISO 55000 principles, giving you an auditable framework that demonstrates best practice to regulators, customers, and internal stakeholders.

Etteplan AIM

Etteplan AIM is a fully outsourced asset information management service for asset owners and operators. We capture, structure, and maintain the technical information about your assets, aligned with ISO 55000 and ISO 19650. You get reliable, accurate and accessible data in every phase of the asset lifecycle, ready to support your decision-making process.

Why poor asset information is a business risk

Outdated, incomplete, or scattered asset information shows up in daily operations first. Maintenance crews waste time chasing outdated information, capital projects overrun at handover, and compliance audits expose gaps nobody knew existed.

These are operational and financial risks, not documentation problems. They grow over time and impact the most where assets carry the business: energy & utilities, airports & harbors, pulp & paper, mining, food & beverage, marine, defence, and water & waste.

Key challenges and how Etteplan AIM solves them

Unplanned downtime
Downtime cost can lead up to €10,000 - €500,000+ per hour. Reliable asset information shows where risks build up before they cause a failure, so you prevent incidents from happening.
Project delays
A one-month delay on a €100M+ project carries direct capital costs. With Project Information Services we ensure that contractors and suppliers deliver the right information at the right time.
Maintenance inefficiency
Technicians lose 15 - 30% of their time hunting for information. We put drawings, manuals, maintenance records and spare parts data under one point of control, structured for the users.
Compliance gaps
One serious incident can cost more than a year of Etteplan AIM service. Audits expose gaps nobody knew about. Our approach follows ISO 55000 and ISO 19650, giving you an auditable framework.
Rework & re-engineering
Bad baseline data forces costly re-engineering at the worst possible moment. We establish information practices upfront to prevent this situation.
Handover cost
Reconstructing asset information after a bad handover costs 2-5x doing it right. We manage information from capital project to operations and decommissioning, so handover is planned from day one.

What you get with Etteplan AIM

Asset information management is all about accurate, accessible, reliable and structured information. With Etteplan AIM, one partner takes care of this across the full lifecycle. We know how assets are designed and built. That’s why we bring the essential operational and engineering experience needed to manage this information effectively.

One solid data foundation for all your assets

We agree on the information needed, who owns it, and how it flows. We help you define the model, set up information management practices, and implement coordination aligned with ISO 55000, ISO 19650, and ISO/IEC81346.

Reliable data for operations from handover

We support your capital projects. We write information management plans, take care of supplier and BIM coordination, and review processes so that contractors and suppliers deliver the right information at the right time. At handover, you take over an asset with information you can use right away.

One point of control for operations and maintenance

Drawings, manuals, maintenance records, and spare parts data sit in one place. You get a single point of control and one source of truth. With a service portal, governance, process development, and quality assurance in place, your asset documentation stays under control and your teams have easy access.

Less downtime, longer asset life

You get equipment master data and maintenance plans you can rely on. AI-assisted extraction with Etteplan rAIse speeds up building them. This reduces unplanned downtime, extends asset life, and cuts costs.

Reliable equipment and spare parts data

Your equipment and spare parts master data is structured to meet ERP and EAM requirements. Etteplan rAIse extracts data from your legacy drawings. Results are checked by engineers before it’s put into use.

"Etteplan is a very secure and futureproof supplier with broad and expert competences, and we are happy that we can continue our partnership within Asset Information Management. We are fully confident that Etteplan will continue to deliver high-quality services to us over the years."

Pernilla Spetz

Manager Business Support, Fortum Sverige AB

How Etteplan AIM works

1
Assessment
Current state survey, interviews and workshops, and gap analysis for ISO standards. You get a business case and roadmap.
2
Service setup
Define scope and governance model, onboard the Etteplan AIM team, establish processes and systems. Run a pilot on selected assets and validate KPIs.
3
Continuous service
Full AIM operations, monthly KPIs & reporting, quarterly business reviews, continuous improvement projects and AI-driven enrichment with Etteplan rAIse

Get started with an AIM assessment

Know exactly where you stand with your asset information. Fixed price, defined scope, clear deliverables. We map your current state, review your processes and data, and run a gap analysis against ISO 55000/19650 and industry benchmarks. You get a recommended AIM model, a business case, and a roadmap. No obligation beyond that.